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Anstellungsart: Teilzeit Gemeinnützige Organisation Vergütung: based on INA standards
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The Institute for Community Education (ICE) and the Institute Heritage Studies (IHS), located at the International Academy Berlin (INA gGmbH), are seeking an energetic person with a strong interest in international affairs to fill the position of:
Part-time (21 hours / week)
(16 hours for YEPP EUROPE and 5 hours for IHS)
Financial management (YEPP EUROPE and IHS):
♣ Assist with financial and budgetary planning, financial and contractual procedures;
♣ Create and maintain annual budgets and compile financial reports;
♣ Handle payments and classify all invoices and financial documents according to the INA gGmbH bookkeeping system and processes and according to Programme/Grant rules;
♣ Provide documents and files for INA gGmbH external bookkeeping;
♣ Track expenditure and make financial analysis of projects and operational activities;
♣ Control and follow-up financial transactions with regard to Programme/Grant rules;
♣ Ensure that the financial and contractual rules of Erasmus+ and Interreg V-A (Germany/Saxony-Czech Republic) projects are fulfilled;
♣ Update and file all financial documents.
Office management (YEPP EUROPE):
♣ Update and file documents related to YEPP EUROPE projects, planning, budgets and contracts electronically and manually;
♣ Assist in organising YEPP EUROPE transnational events by booking the locations and travel; negotiate with suppliers and other providers of services; arrange all the logistical framework for the event; take part in the events (when they take place in Berlin);
♣ Manage all organizational, administrative and office-type tasks and activities;
♣ Other tasks associated with the YEPP EUROPE, as assigned by the YEPP EUROPE Director and the Team.
Communication (YEPP EUROPE):
♣ Communication with partners, grant donors, project participants and suppliers;
♣ Maintenance of the website (wordpress);
♣ Writing and editing YEPP EUROPE Newsletter (Mailchimp);
♣ Social Media activities: creating, observing and responding to posts and conversations within the social community (Facebook, Twitter, Instagram, Snapchat, and other);
♣ Research and observation of the international environment as well as relevant topics;
♣ Assistance in drafting articles, blog posts, promotional materials and press releases.
♣ Very good German and English skills;
♣ Proven experience in finances and budget management;
♣ Proven experience as an Office manager, Front office manager or Administrative assistant;
♣ Experience in working on EU funded projects;
♣ Good computer skills, in particular MS Office;
♣ Experience in organising events;
♣ Passionate handling and experience with social media channels and a sense for trends;
♣ Organisational skills and ability to manage deadlines.
Deadline for applications is 25.11.2018. The preferred starting date is 02.01.2019.
If you're interested, send us a short email with your CV describing your background, availability and interests to Kontaktinfo anzeigen
with the word 'Administrator' in the subject. For further information, please check our websites www.yeppeurope.org and www.heritagestudies.eu
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