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Anstellungsart: Teilzeit
Gemeinnützige Organisation
Vergütung: based on INA standards

The Institute for Community Education (ICE) and the Institute Heritage Studies (IHS), located at the International Academy Berlin (INA gGmbH), are seeking an energetic person with a strong interest in international affairs to fill the position of:

Administrator (m/f)
Part-time (21 hours / week)
(16 hours for YEPP EUROPE and 5 hours for IHS)

Your tasks:     
Financial management (YEPP EUROPE and IHS):
♣ Assist with financial and budgetary planning, financial and contractual procedures;
♣ Create and maintain annual budgets and compile financial reports; 
♣ Handle payments and classify all invoices and financial documents according to the INA gGmbH bookkeeping system and processes and according to Programme/Grant rules;
♣ Provide documents and files for INA gGmbH external bookkeeping;
♣ Track expenditure and make financial analysis of projects and operational activities;
♣ Control and follow-up financial transactions with regard to Programme/Grant rules;
♣ Ensure that the financial and contractual rules of Erasmus+ and Interreg V-A (Germany/Saxony-Czech Republic) projects are fulfilled;
♣ Update and file all financial documents.

Office management (YEPP EUROPE):

♣ Update and file documents related to YEPP EUROPE projects, planning, budgets and contracts electronically and manually;
♣ Assist in organising YEPP EUROPE transnational events by booking the locations and travel; negotiate with suppliers and other providers of services; arrange all the logistical framework for the event; take part in the events (when they take place in Berlin);
♣ Manage all organizational, administrative and office-type tasks and activities;
♣ Other tasks associated with the YEPP EUROPE, as assigned by the YEPP EUROPE Director and the Team.
Communication (YEPP EUROPE):
♣ Communication with partners, grant donors, project participants and suppliers;
♣ Maintenance of the website (wordpress);
♣ Writing and editing YEPP EUROPE Newsletter (Mailchimp);
♣ Social Media activities: creating, observing and responding to posts and conversations within the social community (Facebook, Twitter, Instagram, Snapchat, and other);
♣ Research and observation of the international environment as well as relevant topics;
♣ Assistance in drafting articles, blog posts, promotional materials and press releases.

Your profile:
♣ Very good German and English skills;
♣ Proven experience in finances and budget management;
♣ Proven experience as an Office manager, Front office manager or Administrative assistant;
♣ Experience in working on EU funded projects;
♣ Good computer skills, in particular MS Office;
♣ Experience in organising events;
♣ Passionate handling and experience with social media channels and a sense for trends;
♣ Organisational skills and ability to manage deadlines.

Deadline for applications is 25.11.2018. The preferred starting date is 02.01.2019.

If you're interested, send us a short email with your CV describing your background, availability and interests to Kontaktinfo anzeigen with the word 'Administrator' in the subject. For further information, please check our websites and
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Anz.-ID: 6742799815

Anz. geschaltet:

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